§6. MEETINGS
There will be two types of meetings: Annual General Meeting (AGM) and Member’s meetings.
1. The Annual General Meeting (AGM) shall be held once a year while the member’s meetings shall be held at least three times a year.
2. It is the responsibility of the Executive committee to decide on place and time for meetings.
3. Meetings shall require a quorum of at least 50% of the total paid up registered members, all with voting rights.
4. Decisions taken at meetings are valid if supported by the majority.
5. The Constitution provides for the calling of Extra-ordinary meetings.
1. Annual General Meeting (AGM)
The invitation letters and Agenda of the AGM shall be sent to ALL paid up members at least three weeks in advance. The agenda of the AGM shall be:
(a) Whether the meeting has been convoked according to the Constitution.
(b) List or Register of voters which must be provided by the Treasurer.
(c) Approval of the day’s agenda.
(d) Election of the meeting’s Chairperson or Secretary.
(e) Election of two minute verifiers who shall also be responsible for vote counting.
(f) The Executive committee’s Annual report.
(g) The Auditor’s report.
(h) The Executive committee’s freedom from responsibility.
(i) Election of the New Executive committee
(j) Appointment of two Auditors
(k) Election of (three) Electoral commissioners
(l) Review of finance.
(m) Decision on member’s registration fee for the coming calendar year.
(n) Elected Committee can then decide to co-opt two members into the Committee at its convenience to oversee Committee activities.
2. The Annual General Meeting shall be held during the last Saturday of October.
3. The Extra-ordinary meeting can be called two months before or after the Annual General Meeting.
4. If 20% or more members request in writing for an Extra-ordinary meeting, the Executive committee is legally bound to call such a meeting.
Okoth Osewe
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